External Transport Manager Contract Template

Why do i need this document?

Having an External Transport Managers’ contract (sometimes referred to as an External TM Contract) in place is essential for several reasons, especially if your business involves transportation activities:

1. Legal Compliance: Transport operations are heavily regulated to ensure safety and compliance with various laws and regulations. An External Transport Manager helps ensure that your business adheres to these rules.
2. Expertise and Guidance: External Transport Managers typically have specialised knowledge and experience in the transportation industry. They can provide valuable insights, advice, and guidance on compliance, safety measures, and operational best practices.
3. Risk Management: Transport operations involve inherent risks. Having an External Transport Manager in place helps mitigate these risks by implementing proper safety protocols, monitoring compliance, and providing guidance on risk management strategies.
4. Professional Oversight: The External Transport Manager acts as a professional overseer of your transportation activities. They ensure that all necessary licenses, permits, and certifications are in order and that the operations are conducted in a manner that meets legal requirements.
5. Improved Efficiency: A qualified External Transport Manager can identify areas for operational improvement. This might include optimizing routes, managing driver schedules, and implementing efficient logistics practices.
6. Accountability: The contract outlines the responsibilities and duties of the External Transport Manager, providing a clear framework for accountability. This ensures that both parties understand their roles and obligations.
7. Documentation and Record-keeping: The External Transport Manager assists in maintaining accurate and up-to-date records required by regulatory bodies. This includes driver logs, vehicle maintenance records, and other important documentation.
8. Conflict Resolution: In the event of a dispute or disagreement regarding compliance or operational matters, the contract serves as a reference point for resolution. It outlines the agreed-upon terms and procedures for addressing issues.
9. Cost-Effective Solution: Employing an External Transport Manager can be a cost-effective alternative to hiring a full-time, in-house transport manager. This allows you to access specialised expertise without the overhead costs associated with a full-time employee.
10. Flexibility and Scalability: If your transport operations vary in size or scope, an External Transport Manager can offer flexibility. You can adjust the level of involvement or services based on your business needs.
11. Continuity Planning: In case of unexpected events, such as illness or unavailability of an in-house transport manager, having an External Transport Manager in place ensures continuity in the management of your transport operations.